Plan Ahead
It's always advisable to book your coach well in advance, especially for peak travel times and seasons or if you're going to a popular place. This will help to ensure the provider has the vehicle required and potentially at a better price.
Level of Coach
The two main coach levels requested are standard and executive (while some operators also provide luxury and VIP transport). Standard coaches have basic facilities, while executive coaches 'may' include amenities like a toilet, hot drinks machines, TV monitors, workstations and a PA system.
Mention any specific requirements you have when submitting your enquiry, especially for corporate hire.
Passenger Numbers
If you're still unsure about the exact number of seats needed when making your request, provide an estimated figure as a guide and confirm the final count with your coach provider later.
If your group have any special requirements, such as wheelchair access or child seats etc, make sure to let the coach provider know, to be sure they are able to make the necessary arrangements.
Pickup and Drop-off Points
Be clear about any proposed pickup and drop-off points. Provide accurate addresses and specific instructions both to the coach provider and also the passengers being picked up or dropped off en route, to avoid any confusion and delays.
Rest Stops
If your party is going on a long journey, it may be a good idea to discuss potential rest stops with the coach provider, as they may be able to recommend suitable stops along the way.
Cost of Coach Hire
Always provide detailed information to receive an accurate quote more quickly, and keep in mind that while price is an important consideration it shouldn't necessarily be the main factor when making a booking.
Some operators may have newer fleets with enhanced onboard specifications or limited availability for your specific travel date and time, any of which can affect the price quoted. As previously mentioned, it's always advisable to plan and book well in advance for large group travel arrangements.
Insurance and Terms
While coach hire companies typically have their own insurance, it's a good idea to check if it covers all passengers and potential liabilities. If not, your group may want to consider purchasing additional travel insurance for added peace of mind.
Take some time to read the terms of the coach hire provider, especially regarding details such as cancellation policies, refund procedures, and any additional charges that may apply.
Stay in Contact
For peace of mind it's a good idea in the lead up to your travel date to connect with your provider (if they haven't contacted you first) just to make sure all will be running according to schedule.
For further information see FAQs.
Happy travels!
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